Shred Day is coming up THIS Saturday for San Antonio and Austin business owners and consumers. While BBB will gladly accept your old documents and records, we do want to make sure you're not discarding things you should be keeping. That's why we have the following records retention schedule for you to use as a guide BEFORE packing those boxes and bags into your car:

One year
Requisitions
Stenographer’s notebooks
Stockroom withdrawal forms

Three years
Bank deposit tickets
Bank reconciliations
Correspondence (general)
Employee savings bond registration records
Employment applications
Interim financial statements
Miscellaneous internal reports
Petty cash vouchers
Physical inventory tags
Purchase orders (not purchasing department copy)
Receiving sheets

Seven years
Accident records and claims
Accounts payable and receivable ledgers and schedules
Canceled checks (unimportant payments)
Contracts and leases (expired)
Expense analyses and distribution schedules
Expired option records
Expired insurance policies
Inventories (of products, materials and supplies)
Invoices (customer and vendor)
Labor records
Notes receivable ledgers and schedules
Payroll records and related documents (including pensioners’ payments)
Plant cost ledgers
Purchasing department copy of purchase orders
Royalty computations
Safety records
Sales records
Scrap and salvage records
Stock and bond certificates (canceled)
Subsidiary ledgers
Time books
Vouchers for payments to vendors, employee and related parties
Excise tax computations
Internal audit reports
Time cards and clock records

Permanent Records
Accountants’ audit reports
Annual Financial Statements
Bills of sale for important purchases
Canceled checks (for important purchases)
Capital stock and bond records, other records dealing with the firm’s capital structure
Cash books
Charts of accounts
Contracts and leases (major and/or current)
Correspondence (legal and important matters)
Credit history
Deeds and mortgages
Depreciation schedules
Employee personnel records (after termination)
Financial statements (year-end)
General and private ledgers
Insurance records
Journals
Minute books, bylaws and certificate of incorporation
Pension records
Property appraisals
Property records
Tax returns (along with related documents and worksheets)
Trademark registrations